Posted in SEO

Effective Ways to Track and Manage SEO Outsourcing Tasks

Author admin Estimated read time 3 min read

1. Define Clear Objectives and KPIs

Before outsourcing SEO tasks, set clear goals and key performance indicators (KPIs). These could include:

  • Organic traffic growth
  • Keyword rankings
  • Backlink quality and quantity
  • Page speed improvements
  • Conversion rates

2. Use Project Management Tools

Leverage project management tools to monitor progress and keep communication organized. Some popular tools include:

  • Trello: Great for task boards and setting deadlines.
  • Asana: Helps in tracking tasks, assigning responsibilities, and setting due dates.
  • Monday.com: Visual tool for tracking tasks and deadlines in a detailed timeline format.
  • Basecamp: For task management, file sharing, and team communication.

Set up a board or task list for SEO activities and categorize them into different sections (e.g., On-Page SEO, Off-Page SEO, Technical SEO, etc.).

3. Establish a Workflow for Task Assignment

Create a workflow that includes:

  • Task Creation: Ensure the outsourced team knows exactly what tasks they need to perform (e.g., keyword research, link building, content optimization).
  • Task Assignment: Assign tasks to specific team members with deadlines, clearly outlining expected outcomes.
  • Completion: Once a task is completed, it should be reviewed and approved.

4. Set Up Regular Check-Ins and Reporting

Regular communication is key when outsourcing. You can set up:

  • Weekly Updates: Have your outsourced team provide weekly progress reports on tasks completed, challenges faced, and results.
  • Monthly SEO Audits: Conduct a monthly review of SEO performance. Use tools like Google Analytics, Ahrefs, SEMrush, or Moz to track the results of the outsourcing efforts.

5. Track Deliverables with SEO Tools

Ensure that all SEO tasks are tracked with appropriate tools:

  • Google Analytics: Monitor changes in website traffic, bounce rates, and user engagement.
  • Google Search Console: Track keyword rankings, indexing issues, and backlink data.
  • Ahrefs/SEMrush: Track keyword rankings, backlink acquisition, and competitor analysis.

6. Set Up a Shared Documentation System

Ensure that all tasks, strategies, and progress are documented and accessible to both you and your outsourced team. Tools like Google Docs or Notion are great for maintaining shared records and task tracking.

7. Review Performance and Provide Feedback

  • At regular intervals, review the performance of outsourced tasks based on the KPIs.
  • Provide constructive feedback on what’s working well and what needs improvement.

8. Use SEO Dashboards for Reporting

  • Create a custom dashboard using tools like Google Data Studio or Tableau to visualize SEO metrics and keep track of progress on a larger scale.
  • You can integrate various data sources to get a real-time view of SEO efforts.

9. Incentivize and Hold Teams Accountable

Reward teams for hitting SEO milestones and hold them accountable for missed deadlines or underperformance. It helps to have contracts with agreed-upon deliverables and deadlines.

10. Maintain Flexibility and Adaptability

SEO is a constantly evolving field. If something isn’t working, be prepared to adjust your strategy or outsource additional tasks to keep pace with changes in algorithms or market conditions.

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